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Boston Office Positions

New England Recruiting Coordinator

Location
Boston, MA

We are looking for a motivated recruiter to join our Boston, MA, office. This is a terrific opportunity for an individual to join a dynamic Legal Personnel Department. The position reports directly to and works closely with the firm’s Director of Entry-Level Attorney Recruiting and Director of Lateral Attorney Recruiting and will be responsible for both entry-level and lateral attorney recruiting for our Boston, Manchester, NH, and Providence, RI, offices.

Responsibilities: Provide support relating to law student, entry-level, judicial clerk, and lateral recruitment, including but not limited to prescreening resumes, coordinating campus logistics, meeting/greeting candidates, scheduling interviews, and coordinating travel arrangements. Coordinate the Boston Office Summer Associate Program, including working with the Boston Recruiting Committee for mentors, work assignment coordinators, evaluations, organizing all social events and programs. Provide on-site assistance with lateral recruiting efforts for our Boston, Manchester, and Providence offices. Responsible for database entry and status updates using viRecruit.

Our Legal Personnel Department has a team orientation, so this position will work closely with the Recruiting Coordinators in our other offices on firmwide projects, providing back-up support as needed.

The New England Recruiting Coordinator will maintain open communications and build strong relationships with internal clients (direct supervisors, attorneys, staff) and external clients (recruits, headhunters, law school career services personnel), be able to adapt to changing and challenging work situations, and grasp and apply new ideas. This is a full-time position with frequent need for overtime hours.

Requirements: Bachelor’s degree or comparable experience required with a minimum of three years of recruiting experience in a law firm. The ideal candidate will have strong verbal and written communication skills, excellent interpersonal skills, an ability to work efficiently and in an organized fashion in a fast-paced environment, with strong attention to detail and the ability to handle sensitive and confidential information. Must have computer skills including Outlook, Word, and Excel. Experience with viRecruit preferred. EOE.

Contact
Tamara Fairhurst
tfairhurst@nixonpeabody.com
Fax: 585-263-1600
Nixon Peabody LLP
1100 Clinton Square
Rochester, NY 02110

 

Regional Marketing Manager

Location
Boston, MA

This individual holds a key marketing leadership role and is the repository of local market knowledge for the New England Region. The manager participates in the ongoing development and management of office business and marketing plans; development and monitoring of regional budgets; and is responsible for the day-to-day marketing activities to support the region.

Manage practice specific events in the regions working with client service managers on strategy, execution, and support for follow-up activities. Ability to work with individuals at all levels— Director of Communications, Office Managing Partners, and Office Administrators— to develop, implement, and update office business plans for the region. Strategize with attorneys to identify and implement local marketing initiatives such as client events, announcements, mailings, and presentations.

Qualifications include a Bachelor’s degree (MBA a plus) and minimum of 5-8 years’ marketing experience, preferably in a management position in law firm or professional services firm. Client-driven team player who is detail-oriented. Ability to manage multiple projects is required. Possess excellent oral and written communication, organizational and interpersonal skills. Possess commitment and high energy level to direct attorneys towards office/region business development activities that produce results.

Contact
Margaret Hadley
mhadley@nixonpeabody.com
Fax: 617-345-1300
Nixon Peabody LLP
100 Summer Street
Boston, MA 02110

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Los Angeles Office Positions

Office Administrator

Location
Los Angeles, CA

The Office Administrator focuses on the profitability and efficiency of the office and provides leadership and direction in human resources, budgeting, billing and collections, expense management, recruiting, library services, marketing, technology, and office services.

Qualifications

• Demonstrated leadership ability
• Demonstrated initiative and proactive approach to management
• Interpersonal, supervisory and team building skills
• Communication skills, both written and verbal
• Planning and organization skills, including demonstrated ability to manage multiple, diverse projects concurrently
• Prior management experience in a total quality management environment is a plus
• 5+ years of relevant management experience
• Four-year degree required; an MBA is a plus

Contact
Tamara Fairhurst
nprecruit@nixonpeabody.com
Fax: 585-263-1600
Nixon Peabody LLP
1100 Clinton Square
Rochester, NY 14604

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Rochester Office Positions

Application Developer

Location
Rochester, NY

This position is responsible for the ongoing support of a number of core business systems within Nixon Peabody.

Specific responsibilities/expertise include:

• Identifying business opportunities as an analyst working with clients to apply technical solutions to best meet customer requirements
• Application monitoring and maintenance: provide day-to-day support, identify issues/potential problems, respond quickly to developer escalation production issues
• Provide support for the following core business systems:
  • Microsoft VB6-based disbursement process; ensure system integrity
  • Microsoft Word 2003 Macros (including yearly digital signature of normal.dot)
  • Microsoft Outlook 2003 forms in Client Data Management > Transitioning into new Business Process Management System
  • ViDesktop evaluation process http://www.videsktop.com/vieval.html
• Providing general developer support for initiatives involving Microsoft SharePoint services as well as Microsoft SQL Reporting Services
• Recommend and implement application upgrades when necessary to improve performance or maintain supported releases
• Populate and maintain a knowledge base (Application Portfolio) including installation documentation, problem resolutions, vendor contact information, change log, and other application information.

Results and Expectations

• Must be self-motivated and able to work independently with minimal supervision. Flexibility in work schedules (after hours support) required
• Strong organizational skills and a demonstrated ability to communicate on all levels
• Must have the ability to deal with a multitude of projects and/or problems, including complex issues that require collaborative efforts between users, support engineers, and vendors to ensure a timely response or resolution
• Demonstrated ability to learn and apply new technologies quickly within a business environment
• Knowledge and experience with various Microsoft technologies is a plus (IIS, SQL Server 2000/2005, SQL Reporting Services, VB6, .NET 1.1/2.0, Visual Studio 2003/2005, etc.)
• Maintain 99.99% uptime of supported applications
• Maintain 100% client satisfaction
• Maintain technical proficiency and industry knowledge through participating in technical and business-related training programs, seminars, and industry events
• Contribute to team effort by participating in regularly scheduled team/project meetings
• Adherence to firm and IT Development policies and procedures

Contact
Tamara Fairhurst
nprecruit@nixonpeabody.com
Fax: 585-263-1600
Nixon Peabody LLP
1100 Clinton Square
Rochester, NY 14604

 

Communications Specialist

Location
Rochester, NY

The Communications Specialist will play a key role in implementing our internal and external communications strategies through writing, editing, and coordinating print, electronic, and multimedia publications. The Communications Specialist will work extensively with the Senior Communications Manager on both long-term and on-demand projects. The Communications Specialist will also partner with the Media Relations Specialist on a regular basis. This is an exempt position requiring flexibility in terms of work hours. Occasional travel to other firm offices or events will be required.

Responsibilities:
Writes and edits firm publications including newsletters, brochures, fact sheets, web content, presentations and more; gathers content from multiple sources and ushers projects through necessary reviews by the attorneys and communications managers; and prepares and distributes the finished product.

• Assists with maintaining the communication dashboard and other systems (including InterAction, Sharepoint, and Proposal Management System) that are warehouses of information required for project management and reporting.
• Provides project support on an as-needed basis to marketing team.
• Assists with planning, coordination, and management of firmwide events and presentations.
• Travel to other firm offices and/or events will be required.
• Performs other duties as assigned.

Qualifications: Bachelor’s degree, preferably in English, writing, marketing, or a communications field.

• Outstanding writing, editing, and verbal communication skills.
• Exceptional organization skills.
• 2-3 years of experience in communications, publishing, or professional services marketing fields.
• Proficient in MS Office Suite, working knowledge of Sharepoint preferred.
• Must be detail oriented, proactive, intellectually curious, self-directed , and able to juggle multiple projects.

Contact
Tamara Fairhurst
nprecruit@nixonpeabody.com
Fax: 585-263-1600
Nixon Peabody LLP
1100 Clinton Square
Rochester, NY 14604

 

Graphic Designer

Location
Rochester, NY

This position is a firmwide position that is based in the Rochester office and reports to the Director of Knowledge Services and Media Services. Media Services is a part of the Information Services Department. This position provides the following to all offices: graphic design, business graphics, trial demonstratives, visual exhibits and aids, digital photography, flash animations, and presentation design services in print or electronic format.

Key Responsibilities:

• Design and prepare visual aids, including maps, charts, diagrams, litigation exhibits, electronic presentations, timelines, floor plans, desktop publishing, etc.
• In addition to preparing graphics projects, a crucial part of the job involves meeting with the client/attorney to understand the goal of the project and, when necessary, interpreting the information supplied and developing a solution that achieves the goal, all the while considering cost concerns as well as time frame. This is often done in conjunction with Director.
• Design and produce invitations, brochures, posters, illustrations, animations, and e-communications for internal use by practice groups and administrative departments.
• Miscellaneous duties include: back up other team members and handle special projects per Chief Knowledge Officer and/or Knowledge Services/Media Services Director.
• Continuing self-education in computer graphics and design area, attend training seminars/courses as identified by Director, review professional publications.
• Admin. responsibilities: maintain files, input time sheets, document job statistics, order supplies as needed, and prepare invoices that are incurred from ordering supplies or dealing with vendors.
• Meet timeframes and project deadlines as requested by Director.

Qualifications Required:

• Bachelor’s of Fine Arts degree in Graphic Design or Bachelor’s of Arts degree in Communication Design or equivalent degree.
• Working knowledge of computer graphics software with proficient knowledge of Adobe Creative Suite products (In-Design, Illustrator, Photoshop, Premier, Flash, Dreamweaver, and Acrobat); Visio (or other CAD software knowledge), TimeMap, Sanction, and all Microsoft products with expertise in PowerPoint required.
• Working knowledge of pre-press production, offset printing, and electronic distribution.
• Aptitude for expanding technical skills through training.
• Sustain a high level of productivity and contribute whatever it takes to get the job done.
• Proven ability to prioritize projects, meet tight deadlines, and work productively in a fast paced environment.
• Sets high performance standards for self and is a self-starter who works well either independently or in a team.
• Strong interpersonal and communication skills.
• Demonstrated ability to exercise independent judgment.
• Speaks with knowledge and credibility to gain attorney confidence.
• Works effectively to accomplish solid business results and organizational goals.
• Professional, conscientious, and diplomatic.
• Two to three years’ related employment experience.
• Full time – 37.5 hours per week. This is a nonexempt position and hours could exceed normal work week depending on project needs.

Contact
Tamara Fairhurst
nprecruit@nixonpeabody.com
Fax: 585-263-1600
Nixon Peabody LLP
1100 Clinton Square
Rochester, NY 14604

 

Help Desk Specialist

Location
Rochester, NY

Responsibilities: This individual assists in supporting the firm’s hardware/software as directed by the firm’s Help Desk Manager. The scope of support includes:

• Provide hardware/software technical support as necessary:
• assist in using functionality of firm applications, including but not limited to MS Office, Document Management, Remote Access, Printers, BlackBerry
• investigate and identify resolutions to problems as they arise
• provide the training group with recommendations on topics to cover based on call content
• advise the training group when additional user training is necessary
• contribute to a knowledge base for responsible products
• embrace Total Contact Ownership for calls according to the SLAs in place
• Provide assistance in testing new applications and/or upgrades to existing applications
• Recommend system changes and upgrades when necessary to keep product portfolio free from defects and current with supported releases
• Acquire and maintain thorough knowledge for responsible software

Qualifications: This position requires excellent customer service and communication skills with end-users at varying levels (attorneys, paralegals, legal secretaries, staff, etc.), vendors, and IT personnel. A background in Information Technology is required. Help Desk experience is preferred.

Comments: This position will involve shift-work to allow for 7x24 coverage. This position is currently for Sunday 12-8:30pm, Monday through Wednesday 9:30 am-6:00 pm and Saturday 9am-5:30pm. (During the initial training period, this schedule may vary.)

Contact
Tamara Fairhurst
tfairhurst@nixonpeabody.com
Fax: 585-263-1600
Nixon Peabody LLP
1100 Clinton Square
Rochester, NY 14604

 

Legal Secretary

Location
Rochester, NY

Responsibilities

1. Prepare and accurately proofread all documents, correspondence, memoranda, notes, outlines, PowerPoint presentations, etc.
2. Answer, screen, and/or respond to telephone calls
3. Establish rapport with clients
4. Open, review, and screen correspondence
5. Schedule and coordinate meetings and travel arrangements, remind supervisors of appointments, and prepare expense reports
6. Maintain contacts and calendar
7. Open client files, maintain daily chronological files, and perform routine filing of correspondence and other materials
8. Draft routine correspondence
9. Input time sheets
10. Prepare client bills
11. Prepare faxes and overnight deliveries
12. Work as part of a team to support other secretaries and timekeepers in the group when necessary
13. Package tax returns
14. Proficiency in Microsoft Excel and PowerPoint
15. Ability to work overtime during tax season (March and April)
16. Coordinate other office services as needed

Qualifications Required:

Willingness to take initiative, responding in a proactive manner; ability to anticipate needs of supervisors; strong administrative skills; ability to manage multiple priorities with strict attention to detail; strong client relations skills; ability to maintain strict confidences; strong word processing skills with a minimum net typing speed of 60 WPM; aptitude for or ability to learn and use new software; must be a true team player. A.A.S. degree in secretarial science preferred. Nonexempt employment classification.

Contact
Michelle Kuhn
mkuhn@nixonpeabody.com
Fax: 718-889-9448
Nixon Peabody LLP
1100 Clinton Square
Rochester, NY 14604

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San Francisco Office Positions

California Director of Human Resources

Location
San Francisco, CA

There is an immediate opening for a California Director of Human Resources. This position will work closely with the firm’s administration and is responsible for managing the Human Resources functions and processes for the California offices. Areas of responsibility include planning and policy implementation; attorney, paralegal, and staff recruiting; coordinating professional development programs; employee relations and retention; performance management; benefits; compliance; personnel recordkeeping; and HR budgeting for all attorneys and staff in the California region.

Education: A Bachelor’s degree is required; an advanced degree in business or human resources is desirable. Prior law firm/corporate experience in a senior human resources role is required.

Expertise: The requirements listed below are representative of the knowledge, skills, and/or abilities required in order to perform this job successfully.

• Strong human resources experience, particularly in recruiting and development
• Demonstrated leadership ability
• Excellent interpersonal communication skills, both written and oral
• Strong supervisory and teambuilding skills
• Sound business judgment
• Planning and organizational skills, including the ability to manage a number of projects concurrently
• A proactive approach and the ability to work “hands-on” as required.

Contact
Kristin Montesano
kmontesano@nixonpeabody.com
Fax: 718-887-7284
Nixon Peabody LLP
1100 Clinton Square
Rochester, NY 14604

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Washington Office Positions

Client Service Manager

Location
Washington, DC

Responsibilities

Individual will serve as chief marketing strategist for specific practice areas to lead and implement marketing and business development activities. Position will have regular interaction with business managers and work collaboratively with regional marketing managers, public relations managers, and market intelligence professionals. Responsibilities will include, but are not limited to: becoming familiar with practices, clientele, sources of business, and related resources such as trade and industry organizations; spearheading the development of business plans; implementing and tracking business plans; helping to launch, develop, and maintain client service teams; developing and monitoring practice group budgets; strategizing and identifying appropriate marketing initiatives; assisting with responses to RFPs and pitches for new business; identifying and participating in research efforts including trends and issues; helping spot and develop opportunities to promote good results; utilizing InterAction database; managing day-to-day activities of client service specialist(s); and other duties as assigned.

Qualifications

Qualified candidates must possess a Bachelor’s degree with 8-12 years of business development or sales experience, preferably in a law firm or professional services setting. MBA a plus. Strategic, results-oriented individual with ownership approach a must. Excellent writer and articulate communicator with client-service orientation, solid leadership skills, and confidence necessary. Team player with creativity preferred. Flexibility to travel necessary. Nixon Peabody LLP is an Equal Opportunity Employer. M/F/D/V.

Contact
Nikial Boston
dcresumes@nixonpeabody.com
Fax: 202-354-4869
Nixon Peabody LLP
401 9th Street NW
Washington, DC 20004

 

Marketing Manager, IPED

Location
Washington, DC

Responsibilities: Under the direction of the Executive Director, individual will oversee and implement marketing plan for all Institute for Professional and Executive Development, Inc. (IPED) professional education conferences. Primary responsibilities will include: creating annual marketing plan to promote educational conferences and other marketing initiatives; overseeing the development and production of all direct mailing pieces; maintaining and promoting sales of all course books for conferences; overseeing and managing website; overseeing and managing brand identity program for all collateral materials; managing activities of marketing specialist; and other duties as assigned.

Qualifications: Qualified candidates must possess a Bachelor’s degree and a minimum of 4 years’ marketing experience with at least 2 years in a management role. Law firm and/or professional services meeting planning or seminar management background preferred. Detail-oriented, customer service-driven team player a must. Knowledge of Microsoft Office applications, marketing databases, and budget management necessary. Excellent oral and written communication skills with ability to cultivate strong client relationship with attorneys critical. Business development experience a plus. Flexibility to travel required. Nixon Peabody LLP is an Equal Opportunity Employer. M/F/D/V.

Contact
Nikial Boston
dcresumes@nixonpeabody.com
Fax: 202-354-4869
Nixon Peabody LLP
401 Ninth Street NW
Suite 900
Washington, DC 20004